Privacy policy

(in accordance with the GDPR)

1. Overview

Visitors do not need to provide any personal information to view this web site. Likewise, visitors may use this website without agreeing to the use of cookies.

Personal information is only collected when you contact us (for example by email or a contact form) or when you submit information for publishing on this site. We process such information in accordance with the directives of the EU General Data Protection Regulation (GDPR) and local data protection legislation.

We do not show third-party advertising, we do not conduct user profiling, we have no partner programmes and use no social plugins on this site.

This privacy policy provides an overview of the personal information we collect when visitors use this website, what we use this information for and how this happens. In addition, we inform you of your rights as a website visitor and “data subject”.

Information that is automatically collected

Like almost all websites, our web host’s servers automatically gather information about site visitors in access log files. This includes technical information about your device, browser and operating system, the pages you visit, when you visited them and the site you reached us from. This data is used for analysis and debugging purposes only and not linked to other data sources. Access logs are deleted automatically after 60 days. Our content management system does not log your visits.

Information that is collected via cookies

Cookies are small text files that are saved on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. If you consent to the use of cookies, we use cookies for the following purposes:

Website preferences – for example, to remember whether or not you have consented to the use of cookies so that we do not ask you again, or to remember your details, if you so wish, when you submit a comment.

Website analytics – to collect information about how visitors use our website. We use this information to measure and analyse how this website is used and to help us improve the website. Analytics cookies collect information in an anonymous form, including the number of visitors to the website, how visitors arrived at our website and the pages they visit on this website. You can also opt-out of Google Analytics separately. See below for further details.

Embedded third-party content and tools – for example to display a video (e.g. from YouTube or Vimeo) or display document previews (e.g. “issuu”). See below for further details of the specific services we use.

Please see our cookie policy page to change your cookie preferences.

Information that you choose to share with us

If you contact us via email or via a contact form, you necessarily provide personal information. We treat your communications confidentially and do not disclose information to others except where necessary to respond to your enquiry, or with your express agreement.

If you submit information for publishing on this website, for example in the form of an article suggestion, you agree that this information will appear in a publicly viewable form online. Please do not submit information that you do not wish to appear online. If amendments need to be made, please contact us directly.

If you contribute a comment to a news article on this site, you agree that your comments will be published online for public viewing along with the name you supply. Your name and email will be recorded but we do not log your IP address. Information that is not for public consumption should not be supplied. If you tick the “Remember me” checkbox, your name and email will be saved in a cookie for writing future comments. We reserve the right to refuse, amend or remove content that is unrelated to the purpose of this website, or that is defamatory, offensive or otherwise inappropriate.

Information that we retain

Information that you supply for publishing on this homepage will be retained online and published until such time as you delete it, request us to delete it or it is obviously no longer applicable or outdated (e.g. events that have passed). If you would like us to update, correct, modify or delete any personal data you previously submitted to us, please let us know.

Website backups are stored securely and separately from the homepage and are not accessible to other parties. Backups are undertaken at regular intervals, and encrypted before, during and after transmission. Backups older than two months are deleted automatically. It can therefore take a further two months before deleted information is irretrievably removed. We cannot delete or retrieve individual items of information held in backups.

Please note that we need to retain certain information, such as records of consent you have explicitly supplied, beyond the stated retention periods for recordkeeping purposes.

Social media

We do not use any so-called “social plugins” (Like buttons, Tweet numbers, social media feeds, etc.) on this site. Active code provided by social networks is not executed on this site. Individual pages on this homepage may include links to other organisation’s Facebook pages or social media internet accounts. Information about you will not be collected by these services until you click on the link and visit the respective social media website.

The “MigrationWork on Twitter” feed on our homepage is aggregated from tweets by MigrationWork’s members. We use own technology to provide this feed and do not include embedded code from Twitter. Links in the Twitter feed and the link to the MigrationWork Twitter account connect to the Twitter homepage. Twitter will only collect information about your visit when you click on one of these links. For further information, see Twitter’s Privacy Policy: https://twitter.com/privacy.

2. Your rights – information, rectification, erasure, restriction of processing, withdrawal of consent

If you are a resident of the European Economic Area (EEA), you have the right to: (a) request access to any personal data held about you on this website and to the rectification of inaccurate personal data; (b) request erasure of your personal data; © request restrictions on the processing of your personal data; (d) object to processing your personal data; and/or (e) the right to data portability. To prevent misuse, we can only process requests from a user whose identity has been verified.

Visitors to the homepage are able to revoke or re-enable the use of cookies at any time, for example by visiting the cookie preferences settings on this homepage and/or by using the opt-out mechanism for Google Analytics (see below).

This website contains links to other websites that we do not control and may contain content hosted and served by third parties (e.g. videos). We are not responsible for the privacy practices of any third-party.

Should you require further information, please contact us using the contact details given on our contact page and we will comply with your request as soon as reasonably possible.

3. Tools and services provided by third parties

On some pages of this website we use services provided by third parties, as outlined below. We have Data Processing Agreements with services that are classed as so-called “Processors” (services that process data from our homepage on our behalf).

Google Web Fonts – For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display text and fonts correctly. For this your browser makes a direct connection with Google servers. While no cookies are used for this service, Google becomes aware that our web page was accessed via your IP address. According to Google, requests for fonts are separate from and do not contain any credentials you send to google.com while using other Google services.
As this is required for the correct display of our homepage, this service is not switched off when you decline the use of cookies.
This service is provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google processes personal data in the USA and is subject to the EU-US Privacy Shield (Link). For further information about Google Web Fonts and user data, see the Google Fonts homepage, the Developer API FAQ Page and Google’s Privacy Policy: https://policies.google.com/privacy.

Google Analytics – This website uses Google Analytics to help us analyse how visitors use and interact with our site in order to measure usage and improve our homepage. Google Analytics uses cookies to record your use of the website and transmits this information to Google servers in the United States. This includes the address(es) of the page(s) you visit on our website, the time you access them, your geographic region, the page you arrived from and whether you have already visited this page as well as technical information about your device, browser and operating system. All IP data is anonymised before it is saved so that you are not personally identifiable as a visitor (Function: “anonymizeIp”): the final section of the IP is removed before the IP is transferred to Google. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. Analytics data is deleted automatically after a retention period of 14 months.
If you decline the use of cookies we do not load the Google Analytics component and no analytics information will be collected.
You may also opt out of Google Analytics on all sites by installing a browser add-on as detailed on the Google Analytics opt-out page: https://tools.google.com/dlpage/gaoptout. If you provide cookie consent but only wish to opt out of Google Analytics on this website only, click on the following link. An opt-out cookie will be placed that prevents your data from being logged in future Disable Google Analytics on this site. Please note that if you clear cookies in your browser, you will need to re-enable this setting to prevent future logging of analytics data.
This service is provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google processes personal data in the USA and is subject to the EU-US Privacy Shield (Link). For further information about Google Analytics, see https://www.google.com/intl/en_uk/analytics/, Google’s Terms of Service https://policies.google.com/terms and Google’s Privacy Policy: https://policies.google.com/privacy.

vimeo – Some pages on this website may contain embedded viewers for videos hosted by the Vimeo video portal. If you visit a page featuring an embedded vimeo viewer, a connection to the vimeo servers in the United States is established, through which vimeo can ascertain the address of the page on our website you have visited as well as your IP address. This also applies if you are not logged in to vimeo when you visit our website or do not have a vimeo account. If you are logged in to your vimeo account, vimeo allows you to associate your browsing behaviour directly with your personal profile. You can prevent this by logging out of your vimeo account.
This service is provided by Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA. For more information on how vimeo processes user data, please refer to the Vimeo Privacy Policy at https://vimeo.com/privacy.

YouTube – Some pages on this website may contain embedded viewers for videos hosted by the Youtube video portal. If you visit a page featuring an embedded Youtube viewer, a connection to the Youtube servers in the United States is established, through which Youtube can ascertain the address of the page on our website you have visited as well as your IP address.
YouTube is operated by YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA. YouTube is part of Google LLC, registered at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google processes personal data in the USA and is subject to the EU-US Privacy Shield (Link). For further information on how Youtube processes user data, please refer to the YouTube privacy guidelines and Google’s Privacy Policy: https://policies.google.com/privacy.

issuu – Some pages on this website may contain embedded “e-paper” document viewers that allow one to view documents in the homepage without first downloading it. issuu employs cookies to provides its service and can obtain information on which document was viewed, when and for how long as well as your IP address.
If you decline the use of cookies we do not load the issuu viewer component. The respective file must then first be downloaded before you can view it.
This service is provided by issuu Inc, 131 Lytton Ave., Palo Alto, CA 94301, USA (“issuu”). Further information on how issuu processes user data and uses cookies can be found at https://issuu.com/legal/privacy and https://issuu.com/legal/cookies.

MyRepono – To ensure continued operation of our homepage and to prevent data loss, we use backup services provided by MyRepono. Incremental backups are encrypted before, during and after transmission to myrepono’s servers in the USA. They are stored securely and not accessible to others. Backups are retained for a duration of 8 weeks. Older backups are deleted automatically.
This service is provided by NullApps LLC, 1110 Leigh Ave #1, San Jose, CA 95126, USA. Further information on myrepono’s privacy policy is available at: http://myrepono.com/privacy/.

4. Security

We have implemented commercially reasonable and appropriate technical and organizational security measures to help protect personal data from accidental or unlawful destruction, loss, alteration, misuse, or unauthorized access or disclosure. For example, data transmissions to and from our website and your browser are encrypted (https/SSL) and email communications to our mailservers employ a secure connection (SSL/TLS). Unfortunately, however, no data transmission over the internet can be guaranteed to be 100% secure. Consequently, while we strive to protect user information, we cannot guarantee its security. In particular, we advise that the confidentiality of email transmissions cannot be completely ensured over the entire chain of transmission. If you have reason to believe that your interaction with us is no longer secure, or if you feel that the security of any account you have with us has been compromised, please immediately notify us. You may also contact us via alternative channels, for example by telephone, if you wish to communicate personal information to us.

5. Miscellaneous

We reserve the right to update this privacy policy from time to time at our discretion, for example to adapt to changes in legislation. The current version of our privacy policy can always be found on our website under the link www.migrationwork.org/privacy-policy. This privacy policy applies solely to our website and not the websites of third parties we may link to.