Privacy policy

(in accordance with the GDPR General Data Protection Regulation)

1. Overview

Visitors do not need to provide any personal information to view this web site. Likewise, visitors may use this website without agreeing to the use of cookies.

Personal information is only collected when you contact us (for example by email or a contact form) or when you submit information for publishing on this site. We process such information in accordance with the directives of the EU General Data Protection Regulation (GDPR) and local data protection legislation.

We do not show third-party advertising, we do not conduct user profiling, we have no partner programmes and use no social media plugins on this site.

This privacy policy provides an overview of the personal information we collect when visitors use this website, what we use this information for and how this happens. In addition, we inform you of your rights as a website visitor and “data subject”.

Information that is automatically collected

Like almost all websites, our web host’s servers automatically gather information about site visitors in access log files. This includes technical information about your device, browser and operating system, the pages you visit, when you visited them and the site you reached us from. This data is used for analysis and debugging purposes only and not linked to other data sources. Access logs are deleted automatically after 60 days. Our content management system does not log your visits.

Information that is collected via cookies / stored in your browser

Cookies are small text files that are saved by your browser when you visit a website. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. We use cookies for the following purposes:

• Website preferences – for example, to remember your viewing preferences, or to avoid you needing to reenter your details when submitting comments to blog posts or news articles.
• Embedded third-party content and tools – for example to display a video (e.g. from YouTube or Vimeo) or display document previews (e.g. “issuu”). These cookies are set by the respective third-party services. See below for further details of the specific services we use.

Please see our cookie policy page for further details.

Information that you choose to share with us

If you contact us via email or via a contact form, you necessarily provide personal information. We treat your communications confidentially and do not disclose information to others except where necessary to respond to your enquiry, or with your express agreement.

If you submit information for publishing on this website, for example in the form of an article suggestion, you agree that this information will appear in a publicly viewable form online. Please do not submit information that you do not wish to appear online. If amendments need to be made, please contact us directly.

If you contribute a comment to a news article on this site, you agree that your comments will be published online for public viewing along with the name you supply. Your name and email will be recorded but we do not log your IP address. Information that is not for public consumption should not be supplied. If you tick the “Remember me” checkbox, your name and email will be saved in a cookie for writing future comments. We reserve the right to refuse, amend or remove content that is unrelated to the purpose of this website, or that is defamatory, offensive or otherwise inappropriate.

Information that we retain

Information that you supply for publishing on this homepage will be retained online and published until such time as you delete it, request us to delete it or it is obviously no longer applicable or outdated (e.g. events that have passed). If you would like us to update, correct, modify or delete any personal data you previously submitted to us, please let us know.

Website backups are stored securely and separately from the homepage and are not accessible to other parties. Backups are undertaken at regular intervals, and encrypted before, during and after transmission. Backups older than two months are deleted automatically. It can therefore take a further two months before deleted information is irretrievably removed. We cannot delete or retrieve individual items of information held in backups.

Please note that certain information, such as records of consent you have explicitly supplied, must be retained beyond the stated retention periods for recordkeeping purposes.

Social media

We do not use any so-called “social plugins” such as “Like buttons”, “Tweet numbers”, social media feeds, etc. on this site. Active code provided by social networks is not executed on this site. Individual pages on this homepage may include links to other organisation’s Facebook pages or social media internet accounts. Information about you will not be collected by these services until you click on the link and visit the respective social media website.

The “MigrationWork on Twitter” feed on our homepage is aggregated from tweets by MigrationWork’s members. We use own technology to provide this feed and do not include embedded code from Twitter. Links in the Twitter feed and the link to the MigrationWork Twitter account connect to the Twitter homepage. Twitter will only collect information about your visit when you click on one of these links. For further information, see Twitter’s Privacy Policy: https://twitter.com/privacy.

2. Your rights – information, rectification, erasure, restriction of processing, withdrawal of consent

If you are a resident of the European Economic Area (EEA), you have the right to: (a) request access to any personal data held about you on this website and to the rectification of inaccurate personal data; (b) request erasure of your personal data; © request restrictions on the processing of your personal data; (d) object to processing your personal data; and/or (e) the right to data portability. To prevent misuse, we can only process requests from a user whose identity has been verified.

Visitors to the homepage are able to clear data stored by the browser by clearing cookies and local storage in their browser for this website and/or for related third-party sites.

This website contains links to other websites that we do not control and may contain content hosted and served by third parties (e.g. videos). We are not responsible for the privacy practices of any third-party.

Should you require further information, please contact us using the contact details given on our contact page and we will comply with your request as soon as reasonably possible.

3. Tools and services provided by third parties

On some pages of this website we use services provided by third parties, as outlined below. We have Data Processing Agreements with services that are classed as so-called “Processors” (services that process data from our homepage on our behalf).

Simpleanalytics – is a GDPR-compliant privacy-friendly website analytics service. It helps us measure and analyse how this website is used by visitors so that we can determine areas of particular interest as well as identify the kind of devices visitors use to visit the homepage. This service does not collect any personal information on visitors and does not use cookies or associated technology.
Simpleanalytics provides a detailed breakdown of what information is collected / not collected in plain language and as a tabular overview. Analytics data is stored on Simpleanalytics’ servers in the Netherlands and all data transmission is encrypted. Furthermore, no data is sold to other parties. Simpleanalytics respects any “Do Not Track” settings you may have set in your browser.

vimeo – Some pages on this website may contain embedded viewers for videos hosted by the Vimeo video portal. If you visit a page featuring an embedded vimeo viewer, a connection to the vimeo servers in the United States is established, through which vimeo can ascertain the address of the page on our website you have visited as well as your IP address. This also applies if you are not logged in to vimeo when you visit our website or do not have a vimeo account. If you are logged in to your vimeo account, vimeo allows you to associate your browsing behaviour directly with your personal profile. You can prevent this by logging out of your vimeo account.
This service is provided by Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA. For more information on how vimeo processes user data, please refer to the Vimeo Privacy Policy at https://vimeo.com/privacy.

YouTube – Some pages on this website may contain embedded viewers for videos hosted by the Youtube video portal. If you visit a page featuring an embedded Youtube viewer, a connection to the Youtube servers in the United States is established, through which Youtube can ascertain the address of the page on our website you have visited as well as your IP address.
YouTube is operated by YouTube LLC, 901 Cherry Avenue, San Bruno, CA 94066, USA. YouTube is part of Google LLC, registered at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google processes personal data in the USA and is subject to the EU-US Privacy Shield (Link). For further information on how Youtube processes user data, please refer to the YouTube privacy guidelines and Google’s Privacy Policy: https://policies.google.com/privacy.

issuu – Some pages on this website may contain embedded “e-paper” document previews that allow one to see a document in the homepage. issuu employs cookies to provides its service and can obtain information on which document was viewed, when and for how long as well as your IP address. Clicking on the document preview takes you to the respective document viewer on issuu.com.
This service is provided by issuu Inc, 131 Lytton Ave., Palo Alto, CA 94301, USA (“issuu”). Further information on how issuu processes user data and uses cookies can be found at https://issuu.com/legal/privacy and https://issuu.com/legal/cookies.

Dropmark – To store the actual documents, images and website links that constitute the resources of the MigrationWork Knowledge Bank, we use the visual document organisation and collection service Dropmark. The resources page of the MigrationWork website provides a cookie-free searchable and filterable database of content previews of these resources. Only when clicking to view or download an actual resource are you taken to the respective document viewer on our Dropmark account, and are connected directly with the Dropmark service. Dropmark employs cookies for certain aspects of their services. Dropmark does not sell access data to third parties.
Dropmark is operated by Oak Studios, 67 35th Street, 5th Floor, Suite B503, Brooklyn, New York 11232, USA. For further information on how Dropmark processes user data, please refer to the Dropmark GDPR guidelines and Dropmark Privacy Policy.

MyRepono – To ensure continued operation of our homepage and to prevent data loss, we use backup services provided by MyRepono. Incremental backups are encrypted before, during and after transmission to myrepono’s servers in the USA. They are stored securely and not accessible to others. Backups are retained for a duration of 8 weeks. Older backups are deleted automatically.
This service is provided by NullApps LLC, 1110 Leigh Ave #1, San Jose, CA 95126, USA. Further information on myrepono’s privacy policy is available at: http://myrepono.com/privacy/.

4. Security

We have implemented commercially reasonable and appropriate technical and organizational security measures to help protect personal data from accidental or unlawful destruction, loss, alteration, misuse, or unauthorized access or disclosure. For example, data transmissions to and from our website and your browser are encrypted (https/SSL) and email communications to our mailservers employ a secure connection (SSL/TLS). Unfortunately, however, no data transmission over the internet can be guaranteed to be 100% secure. Consequently, while we strive to protect user information, we cannot guarantee its security. In particular, we advise that the confidentiality of email transmissions cannot be completely ensured over the entire chain of transmission. If you have reason to believe that your interaction with us is no longer secure, or if you feel that the security of any account you have with us has been compromised, please immediately notify us. You may also contact us via alternative channels, for example by telephone, if you wish to communicate personal information to us.

5. Miscellaneous

We reserve the right to update this privacy policy from time to time at our discretion, for example to adapt to changes in legislation. The current version of our privacy policy can always be found on our website under the link www.migrationwork.org/privacy-policy. This privacy policy applies solely to our website and not the websites of third parties we may link to.

Last updated: January 2022.